The warehouse marked your replenishment as Delivered and the box is now in front of you at the branch. Don't just shove it on a shelf — open it, count every item, compare to what was approved, and verify in Amari. Verification is what actually adds the items to your branch's inventory. Skipping it means your stock numbers won't update and you'll be short on the next replenishment.
The full replenishment lifecycle
Just so you know where verification fits:
- DRAFT — staff is building a request
- PENDING — submitted, owner reviewing
- APPROVED — owner approved with quantities
- IN_ROUTE — warehouse is on the way
- DELIVERED — arrived at branch — this is where you come in
- COMPLETED — verified, stock updated. Done.
How to verify a delivery
Open the box and unpack everything
Lay each item out on the counter so you can see and count them. Don't leave anything in the box — it's easy to miss things otherwise.
Go to Inventory in Amari
On the tablet, tap Inventory in the sidebar. At the top of the page, you should see a banner showing the delivered replenishment with a Verify button.
The banner only appears for replenishments in DELIVERED status. If you don't see it, the warehouse may not have marked it as delivered yet. Ping the owner or warehouse crew.
Tap Verify Delivery
A modal opens listing every item that was approved with two columns side by side:
- Approved — what the owner approved (read-only)
- Received — what you actually got (you fill this in)
Count each item physically and enter the actual quantity
For each item in the list, count what you have on the counter and type that number in the Received field. Most of the time this matches the Approved quantity exactly — but not always.
Common mismatches:
- Short — warehouse sent fewer than approved (substitution issue, ran out, etc.)
- Damaged — items arrived broken or unusable; count only the usable ones
- Substituted — warehouse sent a different brand or size; flag this in the notes
Add a note if anything is off
At the bottom of the modal there's a Notes field. If anything was wrong with the delivery — short quantities, damaged items, missing items — write it there. The owner sees this when reviewing.
Tap Confirm Verification
Amari then:
- Marks the replenishment as COMPLETED
- Adds the received quantities (not approved) to your branch's current stock
- Logs the verification with your name and timestamp
- Updates the warehouse's stock by deducting the same amounts
From this point on, your Inventory page reflects the new stock and the Accounting page counts the cost as COGS for this period.
Verify the same day delivery arrives
Don't leave a delivery unverified for days. Until you verify, the items technically don't exist in your branch inventory — your low-stock alerts will trigger again, and your shift close inventory counts won't match. Make verification part of the unboxing routine.
What if the delivery is wrong?
Verify what you actually got, not what was supposed to come. The owner can investigate the discrepancy after, but the system needs to know the truth so your stock numbers stay accurate. If you got 8 boxes of cups instead of 10:
- Enter 8 in Received
- Add a note: "2 boxes short, please check warehouse"
- Verify
The owner gets the note and can follow up with the warehouse without it affecting your branch's ability to operate.
Related articles
- Requesting a replenishment
- Approving a replenishment (owner)
- Doing a manual inventory count