Logging an expense during a shift

Throughout the day, staff sometimes take money out of the cash drawer for small purchases — a block of ice from the vendor, a jug of drinking water, a delivery tip. These are shift expenses. You need to log them in Amari the moment they happen, or your cash drawer count at shift close will come up short and nobody will know why.

When to log a shift expense

Any time cash leaves the drawer for a business reason, even if it's just ₱20. Common examples:

Ice — blocks of ice purchased during the day
Drum Water — refill from the water supplier
Mineral Water — bottled water for resale
Stock Delivery — delivery fees paid to a Grab rider or supplier
Other — anything else (with a description — required)

Not for personal use

Shift expenses are for business costs only. Don't log a coffee run for the crew as a shift expense — that should come out of your own pocket, not the drawer.

How to log an expense

Open the Expense dialog from POS

On the POS page, look at the bottom-right of the cart panel. You'll see an Expense button next to Close Shift. Tap it.

Pick a category

A popup opens with a dropdown. Choose the category that matches — Ice, Drum Water, Mineral Water, Stock Delivery, or Other.

If you pick Other, the Notes field becomes required — you have to describe what the money was for (e.g. "Sprite 1.5L", "Gas for generator"). This keeps the accounting page clean.

Enter the amount

Type the peso amount you took out. Whole pesos are fine — "190" for ₱190. Don't include the ₱ sign.

Add notes (optional unless category is Other)

Add any additional context. For "Ice", you can usually skip this. For "Other", you must describe what it's for.

Tap Save

The expense is saved against the current shift. Amari immediately subtracts it from your Expected Cash On Hand for shift close — so your end-of-day math stays balanced.

Where expenses show up

Close Shift page — the Cash Drawer section shows "Expenses" as a deduction line, so your Expected COH equals what's actually in the drawer.
Shift report receipt — printed at shift close, includes the full expense list with amounts.
Reports page — the Total Expenses card and the expense breakdown show all shift expenses grouped by category.
Accounting page — shift expenses appear in the per-shift ledger row, counted as Money Out.

Made a mistake?

If you tapped the wrong category or typed the wrong amount:

Before shift close — the owner (not staff) can edit or delete the expense from the Accounting page's Expenses section.
After shift close — same thing, but the correction shows up in the audit log since the shift is already locked.

Closing a shift
Logging operating expenses (owner)
Cash reconciliation — why numbers don't match